TUCKER HIGH SCHOOL BAND BOOSTERS, INC.
CONSTITUTION AND BYLAWS
CONSTITUTION
ARTICLE I: NAME
The name of the corporation shall be “Tucker High School Band Boosters, Inc.” (Hereinafter known as the “corporation”).
ARTICLE II: PURPOSE
To bring together band parents and other interested persons to augment, support, and promote the Tucker High School Band and its related affiliates. Related affiliates include, but are not limited to the following: Marching Band, Concert Band, Jazz Band and Auxiliary.
ARTICLE III: STRUCTURE
Under the provisions specified in the bylaws, this corporation shall be governed by the elected officers, the executive committee, and the membership, with the cooperation of the school music director(s).
BYLAWS
ARTICLE I: RULES OF ORDER
The rules contained in Roberts Rules of Order Newly Revised shall govern this corporation in all cases in which they are not in conflict with the Bylaws for the corporation.
ARTICLE II: MEMBERSHIP
SECTION I: Membership in the corporation is automatic for all parents and/or guardians of Tucker High School band students. Membership is also open to any other interested persons desiring to support the purpose of the corporation.
SECTION II: Only those adult members who are parents and/or guardians of a student enrolled in the band program at Tucker High School will be eligible to hold office after payment of dues for membership have been met.
SECTION III: Annual dues for membership are $5.00 per family, and shall be valid from August 1 through July 31, payable upon enrollment. Dues are to be paid before the end of December of the current school year to make a member eligible to vote or run for office. Upon payment of dues and completion of a membership application, members shall receive a copy of the Bylaws and membership card.
ARTICLE III: FINANCES
SECTION I: The Corporation is tax exempt and shall make every effort to maintain its status as a tax-exempt organization.
SECTION II: The fiscal year shall be from Jan 1st to Dec 31st
SECTION III: The Corporation shall establish a reserve fund for the maintenance and repair of school owned instruments. This reserve fund shall be funded with two percent (2%) of all funds collected by the corporation as long as the fund balance is less than $5,000.
SECTION IV: In the event a student leaves the Tucker High School Band program for any reason, the monies become a part of the general fund of the corporation.
SECTION V: Monies or funds raised by, for, or in the name of the Tucker High School Band under the sponsorship of the Tucker High School Band Booster organization become the property of the Tucker High School Band Boosters. Such funds are to be used only to cover minimal operating expenses and to support approved projects, activities, and programs of the Tucker High School All fundraising projects that require active participation of the band students must be approved by the Band Director (s) and the Tucker High School Principal.
ARTICLE IV: MEETINGS
SECTION I: QUORUM
1a. A meeting of members duly called shall not be organized for the transaction of business unless a quorum is not present.
1b. A quorum shall be at least 25 active members as described in Article II Membership.
SECTION II: ORDER OF BUSINESS
2a. Call to order.
2b. Pledge of Allegiance
2c. Secretary’s report
2d. Treasurer’s report
2e. Auxiliary Report
2f. Music Director
2g. Committee reports
2h. Unfinished business/New business
2i. Adjournment
ARTICLE V: OFFICERS
SECTION I: The officers of the corporation shall consist of a President, Vice President, Lead Treasurer, Assistant Treasurer (if applicable), Secretary, and Parliamentarian. These officers shall comprise the Executive Committee. The Executive committee has six (6) members to sit on the full Board of Directors, which consist of nine (9) total members. All Directors must be members as set forth in Article II.
SECTION II: The officers of the corporation shall be elected annually by a majority vote of the members present at a regular meeting in April. They shall be installed at the May meeting of the year and shall take office in June. There will be no sharing of officer seats among spouses.
SECTION III: Vacancies due to the end of the term shall be filled by nomination of good standing members. At election time, the Nominating Committee shall complete a slate of nominees, including a short biography on each nominee. The slate shall be posted in the Band Room or some other form of communication for review by the eligible voting membership. Vacancies due to termination/resignation shall be filled by the entire Board of Directors. Any officer or committee member may be removed by an affirmative vote of a majority of the Board of Directors, whenever in its judgment the best interests of the Band Booster may be served thereby.
ARTICLE VI: DUTIES OF OFFICERS
SECTION I: The President shall preside at all meetings, appoint all committees and shall be Ex-Officio, a member of all committees. The President shall serve as chairman of the Executive Committee and the Board of Directors.
SECTION II: The Vice President shall assume all duties of the President when absent, and be a member of the official representative of the Ways and Means Committee. The Vice President shall become President if that office becomes vacant at any time after the election of officers.
SECTION III: The Secretary shall keep accurate records and minutes of all meetings of the membership and executive board. He/she shall conduct the correspondence of the corporation as directed by the President and be responsible for activating the telephone tree as directed by the President.
SECTION IV: The Treasurer shall be the custodian of all funds. The Treasurer shall receive all funds and pay all indebtedness as approved by the Executive Committee and Board of Directors and shall make a financial report at each meeting. An annual financial statement will be submitted by the Treasurer and recorded in the minutes of the last regular meeting of the year.
SECTION V: The Parliamentarian shall be responsible for the orderly conducting of meetings of the corporation, to be governed by Roberts Rules of Order Newly Revised.
SECTION VI: The President or Vice President, and the Treasurer, excluding the Band Director, shall be authorized to sign checks. Two signatures are required per check.
ARTICLE VII: BOARD OF DIRECTORS
SECTION I: The Board of Directors shall be composed of the Executive Committee, elected from the members in good standing.
SECTION II: The Board of Directors shall have general supervision of the affairs of the corporation and shall meet each month, except possible in the months of June or July. If approved by the board and posted by the 15th day of May. The dates and times of the meetings shall be posted in the band room.
SECTION III: It shall be the responsibility of the Board of Directors to establish procedures for the disbursement of funds.
SECTION IV: A majority of the voting members of the Board of Directors shall constitute a quorum for the Board Meetings.
SECTION V: Affairs of the booster shall be managed by its Board. All voting rights shall be vested solely in the Booster Board of Directors. All major decisions relating to financial matters should be presented to the entire booster member body before final decision is voted upon by the Board. The board will present a budget for approval by the membership at the first general meeting of each term.
SECTION VI: The Board shall meet a minimum of nine (9) times each year. All voting rights shall be invested solely in the Board of Directors. All major decisions relating to finance that are not provided for in the Budget shall be presented to the entire Booster membership for approval.
ARTICLE VIII: COMMITTEES
SECTION I: STANDING COMMITTEES
There shall be the following standing committees: Ways and Means/Fundraising, Publicity, Chaperones, Nominating, Uniform, Auxiliary, and such committee as the Board of Directors shall determine.
SECTION II: SPECIAL COMMITTEES
Additional committees may be appointed with written proposal by the Board of Directors as required to promote the objects and interests of the corporation.
SECTION III: ADVISORY COMMITTEE
The Band Director(s), Superintendent, and Principal(s) shall serve as an advisory committee to the corporation.
ARTICLE IX: DUTIES OF COMMITTEES
SECTION I: WAYS AND MEANS/FUNDRAISING
The Ways and Means/Fundraising committee shall explore and submit fund raising ideas to the corporation. Sub-committees may be appointed for each type of activity with the chair of each sub-committee serving as a member of the Ways and Means Committee. Upon approval of an activity, the Ways and Means Committee shall organize and administer the activity. Monies collected and receipts of expenditures shall be submitted to the Treasurer for deposit and/or payment by the chairperson of each sub-committee.
SECTION II: PUBLICITY
The Publicity Chairperson shall be kept informed of all events in which the band is involved in order to publicize these events. The Publicity Chairperson shall maintain communication within the community of interest, activities, and upcoming events of the band.
SECTION III: CHAPERONES
The Chaperone Chairperson shall work with the Band Director(s) in planning outings in regard to number of chaperones needed, services needed by parents and other coordination. The Chaperone Chairperson shall provide adult supervision as required by the Band Director(s) for out of town bus trips. The Chaperone Chairperson shall make the rules for the chaperones known to all volunteers so that all rules governing said trips would be followed. All Chaperone volunteers shall be members of the corporation unless approved by the Band Director(s).
SECTION IV: NOMINATING COMMITTEE
A Nominating Committee shall be appointed by the Board for the purpose of presenting a slate of candidates for election at the first general meeting of the calendar year. The Nominating Committee shall consist of three (3) people with the Board appointing one of the appointees as Chairperson. Nominations may be made from the floor after the report of the Nominating Committee, providing consent of nominees has been secured. The list by office of members nominated either by the nominating than 30 days or more than 45 days from the nomination meeting. The Band Director(s) shall serve as ex-officio of this committee.
SECTION V: UNIFORM COMMITTEE
The Uniform Chairperson shall be responsible for obtaining volunteers to assist in the fitting, altering and repairing of the band uniforms as requested by the Band Director(s).
SECTION VI: AUXILIARY COMMITTE
The Auxiliary Chairperson will serve as a representative of the Dance Team and will work to support the Executive Board, Band Director(s), and Auxiliary Choreographer. The Auxiliary Chairperson shall attend all board meetings as well as the general meetings. The Auxiliary Chairperson will present communication to parents via calling post, emails, texts, or thru meetings. The Committee shall consist of four (4) parents, one per grade. The Committee shall be responsible for arranging Chaperones to accompany the Dance Team to games, events, practices and team activities. The Auxiliary Chairperson shall make the rules for the chaperones known to all volunteers so that all rules governing said trips would be followed. All Chaperone volunteers shall be members of the corporation unless approved by the Band Director(s).
ARTICLE X: VOTING
SECTION I: Twenty-five (25) members shall constitute a quorum of the corporation.
SECTION II: The Bylaws may be amended by a majority vote of a quorum present at any regular meeting. Amendments should be presented to the Board of Directors thirty days (30) prior to a regular scheduled meeting. The Board shall be responsible for notifying the membership of the proposed amendments by posting them in the band room, and mailing a notice of this posting at minimum two (2) weeks before the regular scheduled meeting.
ARTICLE XI: OFFICIAL SIGNATURE AND SEAL
SECTION I: CHECKS
Checks written on the corporate account shall be signed by two officers, the President, Vice President or the Treasurer, whose signature are on record at the corporate depository.
SECTION II: CORPORATE SEAL
The Corporate Seal shall be maintained by the Corporate Secretary.
ARTICLE XII: AMENDMENTS
SECTION I: Any proposed changes or amendments shall be submitted in writing to the Executive Committee thirty (30) days prior to a regular meeting, at which time they will be voted upon.
SECTION II: These Bylaws shall be read at the March general meeting and a copy distributed to each member that requests a copy.
SECTION III: This Constitution may be amended at any regular meeting of the corporation by a 2/3 vote, provided that the Secretary has given thirty (30) days written notice including the full text of the proposed amendment, to the full membership.
The Constitution and Bylaws shall be reviewed at least every other year.
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